How to organize a trip in one day!

Considering that, obviously, the more time you devote to the organization of the trip the more this can be optimized, it is still possible. In fact, just to show you that everything is possible, we will see how to organize a trip in a day from A to Z, Can’t you believe it? We start immediately to organize a trip in a day … in just 7 steps!

Organize a trip in a day

Well, of course, the easiest and fastest way to look for a “last-minute” offer or anyway a complete package ready. It is also obvious that this does not allow the maximum savings, real customization and optimization of the route.

For those who do my job, unfortunately, it happens often. For example, because often the details of a Blog-Trip are configured at the last moment (a trip organized by organizations or tour operators to let bloggers know about specific itineraries). Or maybe because some trips are linked to weather conditions or last-minute events (imagine an eruption). For a novice traveller, it might seem scary. But nothing is impossible with the right methods. And above all, organizing a trip in a day should not mean doing it badly.

First of all, it’s important to have a clear picture of all things to do and their order:

  1. Сhoice of the half, of course, if you do not already have it;
  2. Сhoice of main and secondary points of interest;
  3. Organization of the itinerary;
  4. Choice of movements;
  5. Choice of accommodation;
  6. Verification and booking;
  7. Baggage preparation.

Well then. Let’s get ready to organize a trip in a day.

1 – Choice of destination when you decide to organize a trip in a day

Good morning, well get up. Yes, it’s a bit lenient, but if you decided to organize a trip in a day you couldn’t get up at 11:00! We said that we start from the very beginning so let’s see how to choose the destination. If you already have the destination, you can go to the next paragraph but you’ll miss all my funny jokes!

The question everyone asks is, “Where do I want to go?”

Without going too far around, that’s the wrong question.

Choose your destination and then see what to do there and how to buy a box and then look for a gift to put in!

The real question to ask yourself is: “what do I like to do?”

“Do you want to spend thousands of euros to find yourself in a place where you’ll have to search the Internet for something to do that you wouldn’t even do here like going to the museum of rabbit skin tanning or some famous work of art that is actually a toilet bowl nailed to the wall?

In choosing your destination you have to start from this: “what will I do in those precious days when I will be there”?

Do not misunderstand: this does not mean that simply visiting a place far away, which perhaps has always fascinated you, breathing the scents, feeling the vibrations is not already something to do. On the contrary, it’s something great to do. But only if the idea comes from this goal. Even wanting to visit all the European capitals can be something to do, if you like to see big cities, their characteristics or nightlife, check the different shades of smog or anything else you can do in your head.

So to choose where to go you can simply think about what you want to do and look for the place to do it.

For example, if you want to relax you can look for a spa in a distance compatible with your budget and the time you have available. And so on. And since you only have one day to organize, don’t look for too complicated things: it is useless to go too far if there is something around the corner that offers you the same experience.

I recommend if the destination is foreign before wasting time to organize a trip that then you can not achieve first check if you need a visa and you have the material time to get it. Then check carefully if the place is safe.

2 – Choice of main and secondary points of interest when organizing a trip in a day.

If you are reading this article it is because you want to do something really “cool”, like real travellers and not like stupid tourists.

Every moment of your holiday has a strong value and you have to make the most of it have fun, relax or at least feel all those emotions that only the trip can give. You don’t have to spend it looking for what there is to do. Nor will you want to find yourself on one of those buses that make you get on and off to visit all the most particular places in a city makes you feel like you have to see them one by one, even those with miles of tourists intent on visiting the former villa of the third cousin of the president of Mediolonia, without really being interested in its history or architecture, but simply because they all go there. But why? Why, above all, should you go there? What do you want to see, try? What will you have left? If you don’t have a valid answer, don’t waste your most precious asset, your time (in addition to the money from the entrance and everything else).

Oh, my God! Between shower and croissant, it’s already 9:00. Yes, I know you are in a hurry because you have to organize a trip in a day, but this often neglected part is actually the most important: allow yourself at least an hour to get an idea of what are the main points of interest that you want (or “must” in the case of business travel) visit. Also check where they are, opening hours, etc., otherwise you may miss them.

If the trip is long enough then you will also find secondary points of interest that will only serve as a sort of “outline”. These are activities or visits that would enrich the trip, but they are not fundamental for you. They will be used to fill in any spaces left empty. A half-hour should be enough for these. And it’s already 10:30.

It is clear that in an organization like this you can not have too fixed elements, but it is better to get an idea before booking everything.

Remember that this is where you should start: from the content, not from the box!

Those who travel without programming anything, however, at least a glance should take it. Even for this type of itinerary, in fact, it is certainly better to acquire as much information as possible before departure. Unless you have unlimited time and funds, getting prepared allows you not to run into problems and to get the most out of it, even if you haven’t booked anything before. I understand that for guys like you this might seem a bit ruined the surprise, but where you go some information may not be available. And above all, you will inevitably have to take time out of your stay to find it.

And then also choose the points of interest is a kind of “holiday”. It means starting to live it, imagining it and then transporting yourself to that dimension. As they say in a well-known spot “Waiting for pleasure is itself pleasure”. (G. E. Lessing).

3- Organize a trip in a day: itinerary

If you have decided to contact an agency (physical or online) show them your points of interest, time and expense and try to organize with them an itinerary that works.

If you are a real traveller and want to customize your choices by fishing at 360 ° in the jungle of the Internet then I recommend first of all to go and fish those obsolete objects once known as “paper and pen” that you have placed in the trunk in the attic. Make yourself a skeleton by hand. Trust me, it’s something else. At most, print out a map of your destination as a background. Start by placing all your points of interest that you need to visit and try to understand what kind of trip you should do:

o Fixed destination if the POIs are sufficiently collected around a single specific area, you are lucky and you can simply organize the itinerary, that is, going to a single location and from there do everything.

o Itinerant, which means that it touches all the various destinations in sequence. Frequently suggested by tour operator agencies, it hides several disadvantages: the first is undoubtedly the need to move continuously, to do many check-in and check-out with the consequent loss of time. But the real problem with this type of itinerary is that the stages have a pre-established sequence that does not allow you to choose where to go, what attraction to visit or what activity to do, day by day, perhaps according to the weather or your mood: you will not be able to consider once on site the elements that could influence this choice. It is still suitable for backpacking and motorhome travel (and I recommend you to find out on “Smart Travelling” how to make the trip in a motorhome for FREE).

o Road trip in which the route is an integral part of the journey itself (a bit like in life…) even if it is basically aimed at reaching a destination. This case is also suitable for campers, backpackers and those who prefer to leave without booking or preparing too much for the trip. Be careful, however, this choice must still be made wisely in suitable places from safety, and tourist accommodation, especially considering the peak season periods. I still recommend “Smart Travelling” to discover the secret to make the trip practically FREE.

o Itinerary with “fires”, i.e. points where it is better to look for accommodation and from there leave for the various surrounding activities. As for all the others, here to it has a lot to do with your tastes and needs. This is also the reason why only you can create a trip that is truly tailor-made for yourself.

Now you need to “play” with a pencil, and especially the eraser. Evaluate time, travel, costs and so on. Often you will find yourself choosing whether to do more, risking to do badly and quickly or vice versa, to leave something out. This is true for all life choices, however (unless you are a Highlander).

Remember to evaluate all options, calmly. Consider, for example, that if there are any points of interest along the way between fire and another, you may want to visit it during the transfer (but remember that this means having a fixed date for that activity, with the associated risks). Often we start from a larger territory and then (due to the time and budget) reduce the speech to a narrower area.

This phase may seem a bit articulated the first time because it requires many considerations altogether. It is also the most difficult part of our workshops, although in person it is easier to explore the topic.

What I can tell you, however, is that our association remains available and you can contact us for clarification whenever you want, free of charge.

I can assure you, however, that after the first attempts the mechanism will become simple and automatic. Indeed, I will tell you more, if you have fully understood the concept, you will be able to develop over time a method perhaps, but personalized, as well as everyone knows how to read better their own writing (pharmacists aside, who do not know how they can read even that of doctors).

4 – Choice of transport when organizing a trip in a day

You will have already done at the beginning, I hope an idea of the transport to be able to assess the budget. Now it’s a matter of choosing more specifically.

If you have to get on the plane Remember that there are many sites where you can book flights and they offer more or less the same possibilities. The advice is to specialize with a couple, so you know the interface well, understand the many pitfalls – trust us there are always – and still check the price at least twice. Don’t forget to carefully evaluate the details, such as the stopover hours, the times and especially the duration.

Then choose all the other various means of transport or at least make sure that there are.

Be very careful if you decide to take the rental car to the type of insurance. Since you only have one day to organize the trip it is a bit complicated to explain all the various facets but I still invite you to take a look at our manual and you will find several tricks to save up to 50% on car rental.

5 – Organising a trip in one day: choice of accommodation;

It goes without saying that the choice of the type of accommodation depends on your tastes and how you want to live the holiday.

If you do not already have direct contacts, you will obviously have to use the appropriate sites. There is now a jungle because, fortunately, tourism is always on the rise.

Attention, attention (it’s not a mistake, I wrote it twice): on many sites, anyone can write a review, so even the managers of the structures themselves. If you think that this is easily identifiable by the number of overall reviews, know that there are companies that offer fake comments to the various structures


If you find instead the structures that interest you directly on the Internet you can call them to kindly ask for a last-minute offer. If you are part of an association like ours, write in a blog, or simply participate in forums or review sites, let it gently shine through.  Maybe it will be enough to ask for clarifications about something you read in a review to make them understand, at least, that you are attentive tourists.

At this point ask for a nice discount, possibly pointing out that you are aware of the fact that booking through other channels the latter would ask them a commission (sometimes large). For this reason, many large chains offer on their website the “best price guarantee” that you can call. Once again it is a very wide and specific topic, but still choose to book remember that the following principle is valid: better the worst room of a better hotel than vice versa.

Remember: a newer structure is usually better. It may not have been tested at length, but it has more modern furnishings and finishes (cleaner and healthier, with better functionality, higher yields, etc.) and above all a more careful management because it is still being promoted, growing.

6 – Organizing a trip in a day: verification and booking

To this one. Reserving everything requires you to check the itinerary: you must be sure that the schedules match that there are the necessary transports from one place to another and the time to move, etc..  Yes, I know it’s already past lunchtime. But everyone can organize the trip in one day and do it badly. Our challenge is to prepare it as well as possible! So grab a nice sandwich and with the other hand continue to work tree to the project!

Once you have checked everything, I also invite you to pay special attention to the order in which your go-to book. God forbid that after all the organization, while you’re booking one thing will skip another.


  1. first of all confirm the intercontinental flight that is the one on which you can play the least;
  2. then the internal transports that usually have some alternatives;
  3. at this point the accommodations, because they are more often replaceable;
  4. only if necessary (because it is always better to plan and organize everything but then define these details on the spot), you can also book excursions, visits etc., if they have a potential risk of “sold out”;
  5.  if you have not chosen to take the car at the airport remember also to book the transfers;
  6. you can take out insurance calmly, it does not vary much in price and is not subject to sold-out.

Also here the list is indicative. It may seem strange to you, but sometimes there may be a need to book an activity or excursion first when it is decisive for the trip and is subject to availability.

7 – baggage preparation

Here we go even further on something personal and variable, based on goals, needs, activities, time and so on. Here are some useful suggestions to alleviate that classic feeling, sometimes terribly justified, of having forgotten something,

Don’t worry too much, apart from medicines, money and documents, on average everything is resolved at the place of destination. On the contrary, sometimes it’s also pleasant and fun to have to buy something abroad.  However, if you want to save time and money, don’t overlook this aspect. The need to buy the razor blade at the last minute at “The Four Seasons” store may not be the most cost-effective choice. “Better be safe than sorry”, say the Anglo-Saxons!

Also, some special things are almost impossible to find abroad, so you don’t want to take anything for granted. An example for all: you won’t believe it but in some countries, it’s almost impossible to find simple paper tissues for the nose like those that we sell at traffic lights.

The best way to avoid forgetting something and make a detailed list and then tick it as you insert the objects in the suitcase.  Consider also that once done I will need it for other trips, it will only need to be adapted.

Some tips:

Start to prepare the list during the planning of the trip because it is at that moment that you will be reminded of the particular things to bring, such as the headset if required in the SPA of a hotel, or your personal snorkel if you decide to swim with the sharks.

  1. Avoid bringing in unnecessary things. It sounds obvious but that’s the most common mistake.
  2. Also try to use garments, shoes and objects that can perform multiple functions.
  3. If you fly, remember the padlocks (better than the TSA type if you travel to the USA), their keys, inflatable cushions and all those things that at the time they are needed seem indispensable and that in airports are charged by the weight of gold.
  4. Also consider bringing something old with you that you can safely leave there, for example, to free up some space on the way back for any purchases or souvenirs.
  5. Write down money, necessary documents and above all M E D I C I N A L I several times. Some may not be available or contain different percentages of the active ingredient, and therefore require different dosages (this is the case, for example, of insulin in the United States). Remember the important medicines that you need even if only sporadically, and a fair amount of reserve.
  1. Make sure that each garment can be placed more or less next to all the others to give you maximum versatility. Look as far as possible for garments that can be used on several occasions. Bring shoes, for example, that you can use in many situations, rather than multiple pairs of shoes (among the heaviest and most cumbersome things). I’m sure there will be a lot more important things than looking the latest in fashion in your wonderful experiential journey, but this is a very personal matter.
  2. Be flexible: wear clothes that can be worn in “onions”, i.e. in layers, one on top of the other, so that you can adapt to different climates. Also, consider that often you end up buying something on the spot because it is convenient or characteristic.
  3. If there is a risk of being bitten by mosquitoes, it is desirable to bring simple colours with you, because it seems that lively ones attract them. If you’re planning on venturing into some unsafe area, bring suitable clothes: it’s always better not to look too rich or too touristy. And so on.
  4. In the list, you must also include all the various operations that you must remember to do before leaving. Even the most trivial such as throwing away the garbage or telling your neighbour to bring the food to your cat.

It’s late afternoon now… And you still have to pack your suitcase!